Senior Executive Secretary at Pharming Group

Overall purpose of the job:

Are you highly organized, have a keen eye for detail and are able to work in a fast paced and fast growing organization? We are looking for a Senior Executive Secretary who will provide top quality support to our Management Team. As Senior Executive Secretary, you will be the first contact for our Management team, providing well-organized and efficient support, demonstrating discretion and confidentiality in your approach to work. Aside from these tasks, you will also be responsible for building a global Office Management team for the Pharming organization. You will be part of the Corporate Support department and report to the Director Corporate Support.

Main duties and responsibilities:

  • Maintain executive’s agenda and assist in planning appointments and meetings.
  • Build and manage an Office Management department with 2-3 direct reports
  • Attend meetings and keep minutes.
  • Make travel arrangements for executives and their senior team.
  • Be the gate keeper for all incoming and outgoing communication
  • Conduct research and prepare presentations or reports as assigned
  • Develop and maintain an office policy 
  • Develop and maintain Office Management processes

 

Qualifications:

  • Proven experience as an Executive Secretary, preferable in a commercial company
  • Management experience
  • Strong computer skills and MS Office proficiency
     

Skills:

  • Strong written and verbal communication skills
  • Fluent in both English and Dutch
  • A proactive approach
  • You can efficiently handle a variety of tasks simultaneously
  • Able to adapt to sudden changes in priorities.
  • Ability to work independently to plan and prioritize workload in line with business needs
  • Strong organizational and project management skills
  • Ability to align and connect different stakeholders with a strong employee focus 
  • Proven ability to take on a variety of different tasks without becoming overwhelmed

 

Transforming the future for our patients

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