Sr Events and Office Coordinator

About the company

 HALIX, THE HEALTHCARE CDMO

HALIX is a fast growing, biopharmaceutical contract development and manufacturing organization (CDMO) focused on viral vector and recombinant protein products. We support our customers with the development & commercialization of biologics enabling the treatment & prevention of life threatening conditions such as cancer, COVID-19, influenza and other infectious diseases. Our state of the art GMP manufacturing facilities and our experienced and dedicated team of people ensures manufacturing capabilities which meet the highest quality standards, a service oriented way of working and a flexible mindset. If you too would like to become part of an innovative and challenging contract development and manufacturing organization (CDMO), then this is a perfect opportunity!

HALIX is headquartered in Leiden, where all disciplines work under one roof, from development to sales. We work in an informal, culturally diverse organization with room for growth and continued personal development. HALIX is located in the middle of the thriving and energetic Leiden Bio Science Park, the largest innovation district of the Netherlands in the field of Life Sciences & Health. The central train station and the ancient city center of Leiden are just a 5 minute bike ride away from our office.

Job description:

As the Senior Events and Office Coordinator, you will play a vital role in ensuring the smooth execution of corporate events, internal communications, and office management. This multifaceted role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

You will be responsible for independently planning, coordinating, and executing events that enhance employee engagement, strengthen client relationships, and reinforce our brand presence. You will also oversee internal communication strategies to ensure alignment and engagement across teams while maintaining a well-organized, efficient, and welcoming office environment.

Your tasks

Marketing and communications:

• Take ownership of the planning and execution of internal and external events, including liaising with vendors, handling logistics, and ensuring high-impact event delivery.
• Keep track of HALIX corporate agenda and arrange and host site visits, ensuring a professional and engaging experience.
• Handle marketing administrative tasks, including reporting, tracking expenses, and purchasing.
• Support culture and engagement activities, driving a positive and innovative work environment.
• Develop basic marketing content such as social media posts to promote events and initiatives.
• Manage company newsletters, intranet updates, and employee engagement communications.
• Ensure messaging consistency and alignment with company values and business objectives

Office support:

• Own the reception area, welcome visitors, prepare badges to deliver a professional and inviting experience
• Assist in travel arrangements and accommodation bookings
• Prepare and organize meeting rooms for various important events and functions
• Support new office projects that enhance functionality and contribute to an inspiring office atmosphere.
• Executive support in administrative tasks

You have

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field.
• Minimum of 5 years experience in event management, marketing, office administration, communications, or a similar role.
• Proficiency in Microsoft Office Suite.
• Proactive, resourceful, and capable of working independently.
• Strong interpersonal and communication skills to engage with stakeholders at all levels.
• Experience with marketing tools and platforms is a plus.
• Experience with social media platforms and basic creative design tools is a plus.
• Experience with Navision or similar administrative software is a plus.

Who are we looking for?

• Self-starter with excellent organizational and multitasking abilities.
• Creative thinker with a keen eye for detail.
• Strong communicator with exceptional interpersonal skills.
• Proven track record of working independently and delivering results without supervision.
• Agile and adaptable problem-solver who thrives in dynamic environments.

Our offer

You will be part of a steadily growing and dynamic biopharmaceutical company offering a great environment for self-starters.

A culture that is characterized by entrepreneurial spirit and close and transparent communication. The patient’s well-being is always our top priority. This combination is the basis for an interesting and challenging environment.

You will be working in our dynamic headquarters in Leiden.

Being part of a company that is focused on excellence in GMP Manufacturing.

A competitive salary that matches your responsibilities and experience.

Your application

We look forward to hearing from you! We are interested in your CV, but we also want to find out more about your ambitions, your personality and what drives you to apply. So be sure to include a brief cover letter telling us why you are a match for this position. The application process consists of an introduction by the Recruiter, two interviews either via video call or live at our office in Leiden with the Hiring Manager and/or a Department Specialist followed by contract negotiations. Depending on the vacancy, an assessment could be part of the process.

Link to vacancy:

https://hal-allergy-halix-cand.talent-soft.com/job/job-sr-events-and-office-coordinator_1531.aspx